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Google Vault Integration Guide

Connect Google Vault’s REST API with compliance, legal, and records-management systems to automate matters, holds, searches, and asynchronous exports.

Google Vault integration options at a glance

Google Vault provides a REST API for administrative and legal-discovery automation across Matters, Holds, Held accounts, Exports, and Saved queries. Its primary integration pattern is synchronous API requests combined with asynchronous export processing: a workflow creates an export, stores its identifier, and polls for completion. Google Vault does not provide a confirmed general-purpose webhook or event-subscription mechanism, so scheduled polling is appropriate for status detection. OAuth 2.0, required Vault scopes, and delegated Google Workspace administration secure access. Martini can consume the REST API, expose controlled internal APIs, map Vault JSON, schedule polling workflows, and persist audit or processing state.

Integration pointSupported by Google Vault?Common use casesHow Martini supports it
REST APIsYesManage Matters, Holds, Held accounts, Exports, and Saved queries through the documented Google Vault REST API.Martini can consume the REST API from workflows, map JSON responses, apply validation and business rules, and expose controlled API endpoints for internal consumers.
AuthenticationYesOAuth 2.0 with Google Vault scopes authenticates authorized Workspace users or delegated administrative identities. Service accounts may be used with domain-wide delegation when configured.Martini can store OAuth credentials, refresh tokens, and related secrets in environment-secured configuration and use them in API-consuming workflows.
Bulk / async / batch APIsLimitedExport creation and processing are asynchronous. This supports long-running discovery extraction but is not a universal bulk CRUD interface for every Vault resource.Martini can persist export identifiers, schedule status polling, enforce timeouts, and route completed or failed exports.
File / attachment APIsLimitedVault exports produce discovery files through the documented export process. This is not a general-purpose file or attachment-management API.Martini can coordinate approved export retrieval or handoff, transform metadata, and pass permitted files to downstream systems using their supported interfaces.
Scheduled synchronizationYesScheduled polling is the practical method for detecting asynchronous export completion and other state that has no confirmed webhook or change-feed mechanism.Martini scheduler-triggered workflows can poll with configurable intervals, bounded retries, backoff, and durable state tracking.
Webhooks / outbound callbacksNot confirmedNo general-purpose Google Vault webhook or outbound callback mechanism was confirmed. Polling should be used for asynchronous operations where necessary.Martini can receive webhooks from other systems, but Google Vault-specific status detection should be implemented with scheduled API polling.
GraphQL APIsNot confirmedNo official Google Vault GraphQL API was confirmed; the documented integration surface is REST-based.Martini can consume REST APIs directly and does not require GraphQL for this integration.
SOAP APIsNot confirmedNo official Google Vault SOAP API was confirmed.Martini can use REST API consumption for Google Vault and reserve SOAP capabilities for other connected systems where required.

How Google Vault exposes data and business events

Google Vault REST APIs

The Google Vault REST API is the primary documented integration surface. It provides resources and operations for Matters, Holds, Held accounts, Exports, and Saved queries, with access controlled through OAuth 2.0 scopes and Google Workspace Vault privileges.

Martini implementation pattern

Martini consumes the Google Vault REST API from workflows. An inbound request or scheduled process supplies the business context, Martini authenticates with secured OAuth configuration, calls the appropriate resource operation, validates the JSON response, maps it to an internal model, and persists correlation or audit information.

Implementation sequence

Receive an approved matter, hold, query, or export request
Authenticate with OAuth 2.0 and the required Google Vault scope
Validate matter, custodian, and operation permissions
Call the applicable Google Vault REST resource
Map and validate the JSON response
Persist identifiers, status, and audit metadata

Asynchronous Vault exports

Google Vault Export creation is asynchronous. A successful creation request returns an export identifier, but the discovery output is not necessarily available immediately and must be monitored until completion or failure.

Martini implementation pattern

Martini creates the Export, stores its Matter and export identifiers in durable state, and invokes a scheduler-triggered workflow to poll status. The workflow uses bounded retries and backoff, stops on success, failure, or timeout, and prevents duplicate downstream processing when the same completed export is observed repeatedly.

Implementation sequence

Create the Google Vault Export
Persist the Matter and export identifiers
Schedule a status polling workflow
Retrieve the current Export status
Apply backoff and bounded retry rules
Stop on success, failure, or timeout conditionally based on status criteria or timeout, if

Common Google Vault integration patterns

Pattern 1: Synchronize compliance cases with Matters

When to use this pattern

Use this pattern when a legal, compliance, or case-management application must create or update Google Vault Matters while retaining a cross-system case identifier and status. It is appropriate for controlled administrative automation rather than high-volume transactional synchronization.

Integration direction
Compliance application
Martini
Google Vault
Example Mapping
Google Vault FieldCanonical FieldTarget Field
externalCaseIdcase.externalIdMatter.externalReference
caseNamecase.nameMatter.name
caseDescriptioncase.descriptionMatter.description
caseStatuscase.statusMatter.state
Martini implementation pattern

Martini receives an approved case request, validates required fields and authorization context, checks the durable correlation record, and creates or updates the Matter only when the operation is not already applied. The workflow records the Vault identifier and routes permission, validation, or transient failures separately.

Martini capabilities used
  • workflows
  • API consumption
  • data mapping
  • business rules
  • validation
  • error handling

Pattern 2: Automate legal holds and held accounts

When to use this pattern

Use this pattern when an approved legal or HR process must place custodians under a Google Vault Hold. Because hold changes can affect legal preservation obligations, the pattern should include explicit approval, auditability, and safeguards against accidental removal.

Integration direction
Legal or HR system
Martini
Google Vault
Example Mapping
Google Vault FieldCanonical FieldTarget Field
matterIdlegalCase.vaultMatterIdMatter.name
holdNamepreservationHold.nameHold.name
custodianEmailcustodian.emailHeld account.email
approvalIdapproval.referenceworkflow.auditReference
Martini implementation pattern

Martini validates the approved request, resolves the Matter, compares requested custodians with current Held accounts, and applies only the required changes. It stores an audit record, blocks ambiguous destructive changes, and sends authorization or API failures to a review path rather than retrying blindly.

Martini capabilities used
  • workflows
  • API consumption
  • data mapping
  • business rules
  • validation
  • secrets management
  • error handling

Pattern 3: Monitor asynchronous discovery exports

When to use this pattern

Use this pattern when legal teams need reliable notification or downstream processing after a Google Vault Export reaches a terminal state. It avoids assuming that export creation immediately produces available output.

Integration direction
Legal application
Martini
Google Vault
Legal application
Example Mapping
Google Vault FieldCanonical FieldTarget Field
matterIddiscovery.matterIdExport.matterId
exportIddiscovery.exportIdExport.name
exportStatediscovery.statuscase.exportStatus
completedTimediscovery.completedAtcase.exportCompletedAt
Martini implementation pattern

Martini creates the Export, persists its identifier, and starts scheduled polling with a configurable interval. Each response is normalized and compared with the stored state. On success, the workflow emits one downstream notification or handoff; on failure or timeout, it records the reason and routes an operational alert.

Martini capabilities used
  • workflows
  • API consumption
  • scheduling
  • state management
  • data mapping
  • error handling
  • monitoring

Pattern 4: Hand off completed discovery output

When to use this pattern

Use this pattern when approved Vault export output or metadata must enter an archive, review platform, or records-management process. The design should minimize exposure of sensitive content and preserve export and audit metadata separately where possible.

Integration direction
Google Vault
Martini
Archive or review platform
Example Mapping
Google Vault FieldCanonical FieldTarget Field
exportIddiscovery.exportIdsource.exportId
matterIddiscovery.matterIdcase.sourceMatterId
exportStatusdiscovery.statusingestion.status
exportFilesdiscovery.filespackage.files
Martini implementation pattern

After confirming a completed Export, Martini validates the downstream destination, retrieves or coordinates access to permitted output, maps metadata, and transfers the result through the target system’s supported interface. Duplicate delivery keys, file lifecycle rules, and sensitive-data logging controls are applied before completion is acknowledged.

Martini capabilities used
  • workflows
  • API consumption
  • file handling
  • data mapping
  • validation
  • business rules
  • error handling

Applications commonly integrated with Google Vault

Google Vault is primarily an information-governance and eDiscovery platform. The following applications represent practical enterprise integration targets or source systems; several are architecture patterns rather than certified Google Vault integrations.

Application Scenario Direction Martini Pattern
Gmail Align email retention, legal holds, discovery searches, and export status with enterprise compliance or case-management processes. Gmail → Google Vault → Martini → Compliance system Martini orchestrates Google Vault API operations and maps matter, hold, and export metadata into the organization’s compliance model. Content is handled conservatively, with sensitive payloads excluded from routine logs.
Google Drive Coordinate discovery of Drive content and transfer approved export metadata or files into review, archival, or records-management processes. Google Vault → Martini → Google Drive A scheduled workflow monitors Exports, validates completion, and routes permitted output or metadata to an approved downstream process while preserving audit information.
Google Chat Coordinate investigation and preservation workflows involving Chat content with broader legal or compliance cases. Legal system → Martini → Google Vault → Google Chat Martini receives a case or hold request, validates matter and custodian data, and invokes Google Vault operations using an authorized identity. Status and exceptions are returned to the case system.
Google Groups Include group-related content or custodians in discovery and investigation workflows managed through Google Vault. Compliance system → Martini → Google Vault → Google Groups The workflow maps group or custodian information into the relevant Matter and Hold process, applies approval rules, and records the resulting Vault identifiers.
Salesforce Associate customer or employee-related investigations with Google Vault matters and communicate export progress to operational teams. Salesforce → Martini → Google Vault → Salesforce Martini exposes or consumes an API for case requests, creates or updates the corresponding Matter, persists the cross-system identifier, and polls export status before updating Salesforce.
ServiceNow Link legal, compliance, or security cases to Google Vault matters, holds, and export operations. ServiceNow → Martini → Google Vault → ServiceNow A Martini workflow validates ServiceNow case data, performs authorized Vault operations, stores correlation and audit information, and posts status or exceptions back to ServiceNow.
Microsoft Purview Coordinate governance, investigation, or records processes across Google Workspace and Microsoft 365 environments. Google Vault → Martini → Microsoft Purview Martini normalizes case and export metadata between the two governance platforms, applies organization-specific routing rules, and keeps platform-specific permissions and audit trails separate.
Jira Track discovery tasks, export completion, and remediation activities associated with Google Vault matters. Jira → Martini → Google Vault → Jira Martini creates or updates Vault operations from approved Jira tasks, records identifiers and status, and prevents duplicate task updates when scheduled polling observes the same export state.

How to build a Google Vault integration in Martini

Objective

Establish Google Vault access with an authorized Google Workspace identity and secure all credentials and delegated-access configuration.

Instructions in Martini

  • Configure OAuth 2.0 credentials and the required Vault scopes.
  • Use domain-wide delegation only when approved and correctly configured.
  • Store refresh tokens, service-account credentials, and related secrets in secured environment configuration.
  • Separate read-only discovery workflows from workflows that create or modify Matters and Holds.

Objective

Select an inbound API request or scheduled workflow trigger based on the operation and the absence of confirmed Google Vault webhooks.

Instructions in Martini

  • Use an API-triggered workflow for approved case, hold, or export requests.
  • Use a scheduler trigger for export-status polling and reconciliation.
  • Do not assume Google Vault can notify Martini directly through a general webhook.

Objective

Call the relevant Google Vault REST resource and handle pagination, permissions, and asynchronous operation identifiers.

Instructions in Martini

  • Retrieve Matters, Holds, Held accounts, Exports, or Saved queries as required.
  • Persist Matter and Export identifiers before continuing long-running processing.
  • Process page tokens for list operations until the required scope is complete.
  • Treat authorization and matter-level permission failures as distinct conditions.

Objective

Coordinate API calls, state transitions, approvals, and downstream actions in a maintainable Martini workflow.

Instructions in Martini

  • Create workflow branches for request validation, API execution, polling, completion, and exception handling.
  • Apply approval or review gates before legally consequential Hold changes.
  • Persist correlation and processing state so retries are safe.

Objective

Convert Google Vault JSON and export metadata into the canonical model required by compliance, case-management, archive, or review systems.

Instructions in Martini

  • Map Matter, Hold, Held account, Export, and Saved query fields explicitly.
  • Ignore unknown response fields while validating required fields.
  • Normalize statuses, identifiers, timestamps, and error information.
  • Avoid placing message, document, or chat content in routine logs.

Objective

Enforce authorization, idempotency, retention, export lifecycle, and downstream routing rules before writing data or initiating sensitive actions.

Instructions in Martini

  • Check durable correlation records before creating Matters, Holds, or Exports.
  • Use bounded retries only for transient failures such as quota responses or temporary service errors.
  • Require review for ambiguous or potentially destructive hold changes.
  • Apply data-minimization and approved-destination rules to export content.

Common Google Vault data objects used in integrations

ObjectTypical UseCommon target systemsMartini handling
MattersOrganize legal or investigative cases, holds, searches, and exports.Legal case management, ServiceNow, Salesforce, Jira, compliance databasesMartini creates or updates Matters through REST workflows, stores external-to-Vault identifiers, validates permissions, and applies idempotent processing.
HoldsPreserve eligible data for a Matter and support legal retention obligations.Legal case management, HR systems, compliance platformsMartini maps approved hold instructions, invokes authorized Vault operations, records audit metadata, and uses guarded updates to avoid unintended removal or duplication.
Held accountsIdentify user accounts or supported custodians associated with a Hold.HR systems, identity directories, legal case systems, compliance databasesMartini validates custodian identifiers, reconciles requested changes against existing state, and routes sensitive authorization or exception failures for review.
ExportsRepresent asynchronous discovery extraction jobs and their resulting output.Review platforms, archives, records-management systems, legal case systemsMartini creates Exports, persists identifiers, polls status on a schedule, applies bounded retries, and hands off approved output or metadata after completion.
Saved queriesStore reusable search definitions associated with a Matter.Legal case management, investigation platforms, compliance repositoriesMartini maps query definitions and Matter references, validates required fields, and preserves query or processing status for repeatable discovery workflows.

Authentication and security considerations

OAuth 2.0 and delegated access

Google Vault uses OAuth 2.0 with Vault scopes such as the read-only and full eDiscovery scopes. The authorized user or delegated service account must have the Google Workspace Vault privileges and matter-level access required for each operation.

Credential protection

Martini should keep OAuth credentials, refresh tokens, service-account credentials, and delegation configuration in environment-secured secrets rather than embedding them in workflows.

Sensitive discovery data

  • Use the narrowest practical scopes and separate read-only workflows from write-capable workflows.
  • Restrict workflow access and downstream destinations.
  • Avoid logging email, document, Chat, or other confidential content.
  • Preserve audit metadata and protect persisted identifiers and export information.

Operational considerations for Google Vault integrations

Asynchronous processing

Exports are long-running operations. Persist the Matter and Export identifiers, poll on a schedule, apply backoff, and stop on success, failure, or a defined timeout.

Quotas and pagination

Google APIs are subject to quotas and request limits. Process page tokens for list operations and use bounded retries with exponential backoff and jitter for transient failures.

Idempotency and legal controls

Use durable correlation records to prevent duplicate Matters, Holds, Exports, and downstream notifications. Hold changes can affect legal preservation obligations, so approval, audit trails, and safeguards against unintended removal may be required.

Schema and export lifecycle

Validate required fields while tolerating unknown JSON fields. Define how export files are accessed, transferred, retained, and deleted, and test representative responses for each Workspace service involved.

Why use Martini instead of scripts or point-to-point integrations?

Orchestration beyond a script

Martini coordinates OAuth-authenticated REST calls, approval rules, asynchronous Export polling, transformations, downstream handoffs, and exception paths in maintainable workflows.

Reusable integration assets

Martini can expose controlled REST endpoints for compliance or case-management applications and reuse common authentication, validation, mapping, and error-handling logic across Google Vault processes.

Operational reliability

Compared with isolated scripts or point-to-point integrations, Martini provides structured scheduling, state tracking, bounded retries, idempotency controls, monitoring, and environment-secured configuration for sensitive governance workflows.

Frequently asked questions

How can Google Vault be integrated with enterprise systems?

Google Vault can be integrated through its documented REST API using OAuth 2.0 and Google Workspace Vault privileges. Enterprise workflows can manage Matters, Holds, Held accounts, Saved queries, and asynchronous Exports, then map status or approved output into legal, compliance, case-management, archive, or review systems.

Can Martini integrate with Google Vault?

Yes. Although no native Martini Google Vault connector is documented in the supplied sources, Martini can consume the Google Vault REST API, orchestrate Matter, Hold, query, and Export workflows, securely authenticate with OAuth 2.0, expose controlled REST endpoints, and poll asynchronous Export status.

Do I need a connector to integrate Google Vault with Martini?

No. A dedicated Google Vault connector is not required. Martini can use Google Vault’s confirmed native REST API, OAuth 2.0 authorization, asynchronous Export operations, and scheduled polling patterns to implement the integration.

Is there any extra Lonti cost to integrate Google Vault with Martini?

Lonti does not charge an additional per-connector or per-vendor fee to integrate Google Vault. The integration is subject to the provisioned capacity of the Martini environment. Separate costs may apply from Google, cloud infrastructure, storage, or other third-party systems depending on subscription, API usage, and deployment model.

Which Google Vault integration methods should be used?

The documented Google Vault REST API is the primary method. OAuth 2.0 secures access, while asynchronous Export operations support long-running discovery extraction. No official Google Vault GraphQL or SOAP API was confirmed, and there is no confirmed general-purpose webhook mechanism.

Does Google Vault provide webhooks or event callbacks?

No general Google Vault webhook or outbound callback mechanism was confirmed. For Export completion or other state checks, Martini should use scheduled polling with persisted identifiers, backoff, bounded retries, and duplicate-notification protection.

How does synchronization with Google Vault work?

Google Vault is not a general transactional synchronization platform and no general change feed was confirmed. Martini can synchronize selected Matter, Hold, custodian, query, and Export state by storing cross-system identifiers, retrieving current resources, applying reconciliation rules, and polling asynchronous operations on a schedule.

How does Martini handle Google Vault errors, retries, and duplicates?

Martini can distinguish authorization, permission, validation, quota, temporary API, asynchronous Export, and downstream transfer failures. Workflows can retry transient conditions with backoff, avoid retrying potentially destructive legal operations automatically, persist correlation state, and use idempotent processing to prevent duplicate Matters, Holds, Exports, or downstream notifications.

Related Martini documentation

API Workflows

Scheduling

Security

Reliability

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