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Paylocity Integration Guide

Integrate Paylocity’s HR, payroll, workforce, and employee data with enterprise systems through OAuth 2.0-secured REST APIs, selective webhooks, and scheduled workflows.

Paylocity integration options at a glance

Paylocity’s primary integration mechanism is its OAuth 2.0-secured REST API, which supports access to HR, payroll, workforce, and related data according to the customer’s subscribed products and permissions. Paylocity also provides webhook-style notifications for selected events or resources, although coverage must be confirmed for each API product. Where event coverage is unavailable, Martini can run scheduled workflows that poll paginated endpoints and maintain durable synchronization checkpoints. Some payroll and workforce operations may support batch processing, but semantics are product-specific. Martini can securely manage credentials, consume Paylocity APIs, receive supported notifications, transform data, and expose normalized APIs to downstream applications.

Integration pointSupported by Paylocity?Common use casesHow Martini supports it
REST APIsYesAccess Employees, Companies, Departments, Jobs, Pay Statements, and Time and Labor data according to enabled products and permissions. REST APIs are Paylocity’s principal application integration mechanism.Martini can consume Paylocity REST endpoints, manage request orchestration, transform responses, handle pagination, and write results to downstream systems.
Webhooks and outbound callbacksLimitedPaylocity provides webhook-style notifications for selected events or resources where enabled. Coverage is not universal across employee, payroll, time, benefits, or recruiting changes.Martini can receive supported notifications, acknowledge them quickly, retrieve the authoritative Paylocity object when necessary, and process the work asynchronously.
Bulk, asynchronous, or batch APIsLimitedSome payroll and workforce operations may support batch-oriented processing. Availability, payloads, and completion behavior depend on the Paylocity product.Martini can orchestrate controlled batches, track request or processing state where exposed, apply validation, and handle partial failures.
OAuth 2.0 authenticationYesServer-to-server API clients use application credentials and bearer access tokens, with separate sandbox and production environments and customer-specific permissions.Martini can store client credentials and environment values securely, obtain or refresh tokens, and apply bearer authentication to Paylocity API calls.
Scheduled synchronizationYesPolling supports incremental employee, payroll, time, or other resource synchronization when suitable modified-date, effective-date, status, or pagination fields are available.Martini scheduler-triggered workflows can retrieve pages, maintain durable checkpoints, apply overlap windows, and perform periodic reconciliation.
File and attachment APIsNot confirmedSome Paylocity business processes may use file-based payroll, benefits, or reporting exchanges, but a general public file or attachment API was not confirmed.Martini can process files when a confirmed Paylocity delivery or supported endpoint is available, but the public API material does not establish a general file integration method.
GraphQL APIsNot confirmedNo official Paylocity GraphQL API was identified in the reviewed material.Martini can consume GraphQL APIs generally, but Paylocity integrations should use the confirmed REST API instead.
SOAP APIsNot confirmedNo current public Paylocity SOAP API was identified.Martini supports SOAP consumption generally, but a Paylocity SOAP integration should not be assumed without vendor confirmation.

How Paylocity exposes data and business events

Paylocity REST APIs

Paylocity’s public integration model is centered on REST APIs for HR, payroll, workforce, and related resources. Available objects and fields depend on subscribed products, customer authorization, and API permissions.

Martini implementation pattern

Martini implementation pattern: Martini obtains an OAuth 2.0 bearer token, calls the applicable Paylocity endpoint, follows pagination, validates the response, maps the vendor object to a canonical model, and writes it to the target system. A workflow can maintain checkpoints and retry transient failures.

Implementation sequence

Obtain an OAuth 2.0 access token
Invoke the appropriate Paylocity REST endpoint
Retrieve all required pages or continuation results
Validate the response and apply product-specific rules
Map Paylocity fields to the target model
Write the result idempotently to the target system

Paylocity Webhook Notifications

Paylocity supports webhook-style notifications for selected events or resources where enabled. Notifications should be treated as selective, and the payload may contain an event or object identifier rather than a complete resource.

Martini implementation pattern

Martini implementation pattern: Martini receives the notification through an API entry point, acknowledges it promptly, stores an event or source identifier, and retrieves the current Paylocity object through the REST API when required. The workflow then applies business rules and routes failures for retry or replay.

Implementation sequence

Receive the Paylocity notification
Validate available authentication or signature information
Store the event or source object identifier
Retrieve the authoritative Paylocity resource when necessary
Apply lifecycle and data-protection rules
Process the downstream update asynchronously

Paylocity Scheduled Synchronization

When a required event is unavailable, Paylocity data can be retrieved on a schedule using suitable modified-date, effective-date, status, or pagination fields exposed by the relevant API product.

Martini implementation pattern

Martini implementation pattern: A scheduler starts the workflow, which reads the last successful checkpoint, requests an incremental window, processes pages in controlled batches, and stores a new checkpoint only after successful target writes. Periodic broader reconciliation can identify missed or corrected changes.

Implementation sequence

Start the scheduled synchronization workflow
Read the last successful checkpoint
Request the applicable incremental Paylocity data
Process pages with controlled concurrency
Persist successful target updates and source identifiers
Advance the checkpoint and record reconciliation results

Paylocity Batch Operations

Some Paylocity payroll and workforce products may support batch-oriented operations. Availability and completion behavior are product-specific and must be confirmed for the customer’s enabled APIs.

Martini implementation pattern

Martini implementation pattern: Martini prepares validated batches, submits or processes them through the documented Paylocity operation, tracks the result where status information is available, and separates successful, rejected, and retryable items for reconciliation.

Implementation sequence

Validate records and group them into controlled batches
Submit or invoke the documented Paylocity batch operation
Track processing status when the API exposes it
Separate successful and rejected items
Retry transient failures with bounded backoff
Store batch outcomes for reconciliation

Common Paylocity integration patterns

Pattern 1: Synchronize employees to identity and service systems

When to use this pattern

Use this pattern when Paylocity is the authoritative source for employee lifecycle data and downstream systems need current worker, department, job, or employment status information. It supports scheduled incremental synchronization and selected event-driven flows.

Integration direction
Paylocity
Martini
Microsoft Entra ID and ServiceNow
Example Mapping
Paylocity FieldCanonical FieldTarget Field
employeeIdworker.externalIdemployeeNumber or external ID
firstNameworker.firstNamegiven_name
departmentorganization.departmentCodedepartment
jobTitleworker.jobTitletitle or job title
Martini implementation pattern

Martini receives a supported event or starts on a schedule, retrieves the authoritative Employee and related organizational data, filters records according to active or terminated status, and applies create-or-update rules. Stable Paylocity identifiers provide idempotency, while rejected records and transient target failures are logged and routed for controlled retry.

Martini capabilities used
  • workflows
  • API consumption
  • scheduling
  • data mapping
  • business rules
  • error handling

Pattern 2: Distribute approved payroll information

When to use this pattern

Use this pattern when finance, reporting, or an employee-facing application requires controlled access to Pay Statements or related payroll data. It is appropriate when the target process must distinguish approved or processed payroll periods from preliminary data.

Integration direction
Paylocity
Martini
NetSuite or reporting application
Example Mapping
Paylocity FieldCanonical FieldTarget Field
employeeIdpayroll.workerExternalIdemployee reference
payPeriodpayroll.periodaccounting period
earningspayroll.grossEarningsgross amount
deductionspayroll.deductionsdeduction details
Martini implementation pattern

Martini retrieves the permitted Pay Statements, validates period and processing status, removes fields unnecessary for the target, and maps payroll dimensions to the finance or reporting schema. Sensitive values are excluded from diagnostic logs, duplicate postings are prevented with source identifiers, and transient API or target errors use bounded retries.

Martini capabilities used
  • API consumption
  • data mapping
  • business rules
  • secure configuration
  • error handling
  • monitoring

Pattern 3: Send approved time and labor data to finance

When to use this pattern

Use this pattern when approved hours, punches, schedules, or workforce exceptions from Paylocity must support project accounting, billing, or ERP processes. The workflow should distinguish preliminary time from approved or corrected data.

Integration direction
Paylocity
Martini
NetSuite or project-accounting application
Example Mapping
Paylocity FieldCanonical FieldTarget Field
employeeIdtime.workerExternalIdemployee reference
timePeriodtime.periodposting period
hourstime.approvedHoursquantity
statustime.approvalStatusapproval state
Martini implementation pattern

A scheduled Martini workflow retrieves the relevant Time and Labor data, handles pages and effective periods, filters for approved records, and maps employee, period, cost, and status information. Source time identifiers and processing state prevent duplicate postings, while corrections and reopened periods are handled through reconciliation logic.

Martini capabilities used
  • scheduling
  • API consumption
  • pagination handling
  • data mapping
  • validation
  • idempotent processing

Pattern 4: Process employee lifecycle events

When to use this pattern

Use this pattern when the customer has Paylocity webhook coverage for a required employee or workforce event and needs near-real-time downstream actions such as provisioning, deprovisioning, or onboarding task creation.

Integration direction
Paylocity
Martini
Microsoft Entra ID, ServiceNow, or Jira
Example Mapping
Paylocity FieldCanonical FieldTarget Field
eventTypelifecycle.actionprovision, update, or disable
employeeIdworker.externalIduser or worker external ID
employmentStatusworker.statusaccount state
effectiveDatelifecycle.effectiveAttask or access date
Martini implementation pattern

Martini receives the selected Paylocity notification, validates available security information, stores the event identifier, and retrieves the current Employee resource if the notification is incomplete. Business rules determine the downstream action, duplicate events are ignored through persisted state, and failed processing is retried or placed into a replayable error path.

Martini capabilities used
  • API exposure
  • webhook consumption
  • API consumption
  • business rules
  • data mapping
  • error handling

Applications commonly integrated with Paylocity

Paylocity data can be integrated with adjacent identity, service-management, finance, collaboration, and HCM applications. The appropriate direction depends on the customer’s system-of-record decisions, enabled Paylocity products, and required lifecycle processes.

Application Scenario Direction Martini Pattern
Microsoft Entra ID Synchronize employee lifecycle and status information to provision, update, or disable workforce identities. Paylocity → Martini → Microsoft Entra ID Martini consumes changed Employees through scheduled polling or supported event notifications, applies lifecycle rules, and performs idempotent user updates while recording source identifiers and processing outcomes.
ServiceNow Provide employee and organizational data for HR service delivery, access requests, onboarding, and worker-related IT processes. Paylocity → Martini → ServiceNow A Martini workflow retrieves Employees, Departments, Jobs, and status information, maps them to ServiceNow records, applies create-or-update rules, and routes rejected or incomplete data for review.
Workday Reconcile HR, payroll, or workforce information when organizations operate both platforms across business units or during migration. Paylocity → Martini → Workday Martini establishes field ownership and effective-date rules, exchanges selected employee or organizational objects, transforms differing schemas, and prevents update loops through source-system identifiers.
NetSuite Send payroll totals, labor costs, departments, and employee dimensions into finance and accounting processes. Paylocity → Martini → NetSuite Martini retrieves approved payroll or time-related data, filters sensitive fields, maps departments and accounting dimensions, validates posting periods, and retries transient target failures without duplicating postings.
Salesforce Synchronize employee, territory, or organizational information used by internal users and workforce-related processes. Paylocity → Martini → Salesforce A workflow maps Paylocity Employees, Departments, and Jobs to Salesforce objects, applies status and ownership rules, and uses external identifiers for repeatable updates.
Jira Automate onboarding, offboarding, and access-related work through Jira issues or service workflows. Paylocity → Martini → Jira Martini receives or polls relevant employee lifecycle changes, evaluates onboarding and termination rules, creates or updates Jira issues, and records the originating Paylocity identifier to avoid duplicate tasks.
UKG Pro Exchange worker or workforce data where organizations operate multiple HCM platforms or are consolidating systems. Paylocity → Martini → UKG Pro Martini synchronizes only explicitly owned fields, normalizes employee and organizational identifiers, handles effective dates, and applies reconciliation controls to prevent competing updates.
Microsoft Teams Support employee lifecycle notifications and provisioning-related collaboration workflows. Paylocity → Martini → Microsoft Teams Martini processes approved Paylocity lifecycle events or scheduled changes, applies notification policies, and sends selected messages while excluding sensitive payroll and personal data.

How to build a Paylocity integration in Martini

Objective

Establish Paylocity access using the customer’s approved application registration, OAuth 2.0 credentials, environment values, and permitted API products.

Instructions in Martini

  • Store the Paylocity client ID, client secret, environment URL, and company context in secure configuration.
  • Use OAuth 2.0 bearer tokens for API requests.
  • Keep sandbox and production credentials separate.
  • Confirm scopes, permissions, and enabled Paylocity resources before implementation.

Objective

Select an event-driven or scheduled entry point based on the required Paylocity resource and the customer’s event coverage.

Instructions in Martini

  • Use a Paylocity notification when the required event is explicitly supported.
  • Use a scheduler when event coverage is unavailable or when periodic reconciliation is required.
  • Define the expected frequency, overlap window, and checkpoint strategy.

Objective

Obtain complete and authoritative Paylocity resources rather than assuming that a notification contains every required field.

Instructions in Martini

  • Call the relevant Paylocity REST endpoint.
  • Follow pagination or continuation information.
  • Retrieve the current object after a webhook when the payload contains only an identifier.
  • Apply controlled concurrency and avoid unrestricted per-employee requests.

Objective

Coordinate API calls, enrichment, validation, target writes, and checkpoint updates in a maintainable Martini workflow.

Instructions in Martini

  • Separate retrieval, transformation, business rules, and target operations into clear workflow stages.
  • Persist source identifiers and processing state.
  • Use reusable services or workflow components for common authentication and error behavior.
  • Keep long-running notification work asynchronous where practical.

Objective

Convert Paylocity’s product-specific objects into the canonical and target schemas required by downstream systems.

Instructions in Martini

  • Map Employees, Departments, Jobs, Pay Statements, and Time and Labor data explicitly.
  • Handle optional fields, enumerations, effective dates, and processing states defensively.
  • Exclude unnecessary sensitive payroll and personal data.
  • Validate required fields before target submission.

Objective

Enforce lifecycle, ownership, approval, privacy, and reconciliation rules before writing downstream data.

Instructions in Martini

  • Filter inactive, terminated, preliminary, or unapproved data according to business policy.
  • Define the system of record for shared employee and organizational fields.
  • Prevent duplicate events and duplicate payroll or time postings.
  • Route invalid or ambiguous records for review.

Common Paylocity data objects used in integrations

ObjectTypical UseCommon target systemsMartini handling
CompaniesIdentify employer or customer organizations associated with a Paylocity account and establish company context for related API calls.HR platforms, finance applications, identity platforms, and service-management systemsMartini maps company identifiers and attributes to a canonical organization model, validates tenant context, and preserves source identifiers for correlation.
EmployeesSynchronize worker profiles, employment data, personal information, status, and lifecycle changes.Microsoft Entra ID, ServiceNow, Workday, Salesforce, and other enterprise applicationsMartini retrieves changed Employees, handles pagination, applies privacy and lifecycle rules, maps fields, and performs idempotent create-or-update operations.
DepartmentsRepresent organizational structures used to classify employees and payroll or workforce activity.ServiceNow, Workday, NetSuite, Salesforce, and reporting platformsMartini normalizes department identifiers and hierarchies, resolves references, and applies ownership rules before writing target records.
JobsCarry job or position information associated with Employees and organizational structures.Identity, HR service-management, finance, and workforce applicationsMartini maps job codes, titles, and relationships to Employees and Departments, validating optional fields and effective dates.
Pay StatementsExchange payroll statement information, earnings, deductions, and related payroll details for reporting or controlled distribution.Finance applications, reporting platforms, and employee-facing applicationsMartini restricts sensitive fields, applies authorization and retention rules, avoids payroll values in general logs, and handles period and processing-state validation.
Time and Labor dataExchange timekeeping, punches, schedules, approved hours, and workforce exceptions where the relevant Paylocity product is enabled.NetSuite, project-accounting, billing, ERP, and workforce applicationsMartini distinguishes preliminary from approved data, maps stable employee and period identifiers, handles corrections, and prevents duplicate postings.

Authentication and security considerations

OAuth 2.0 and environment separation

Paylocity uses OAuth 2.0-based authentication with application credentials and bearer access tokens. Martini can keep client credentials, environment-specific values, and company context in secure configuration rather than workflow logic.

Least-privilege access

Permissions and enabled API products depend on the Paylocity application, customer authorization, and subscribed services. Grant only the resources required by the integration and keep sandbox and production credentials separate.

Protect sensitive HR and payroll data

  • Use HTTPS for all API communication.
  • Restrict workflow, configuration, and log access.
  • Redact tokens, payroll values, tax data, bank details, and personal information from logs.
  • Define retention and deletion policies for employee and payroll data.

Operational considerations for Paylocity integrations

Throttling and pagination

Confirm request limits for the relevant Paylocity product. Process paginated responses with controlled concurrency and retry transient 429 and 5xx responses using bounded exponential backoff.

Checkpoints and idempotency

Store durable synchronization checkpoints and use stable Paylocity identifiers as external keys. Treat webhook deliveries as potentially duplicated and make target create-or-update operations safe to repeat.

Product and schema variation

Fields and resources vary by subscribed products, customer configuration, and permissions. Handle optional fields and enumerations defensively, version mappings, and test effective dates, approval states, payroll periods, corrections, and reopened periods.

Webhook reliability

Validate available webhook authentication or signatures, acknowledge notifications promptly, persist event or source identifiers, and retrieve the current resource when the notification is incomplete. Provide replay and dead-letter handling for failed processing.

Testing and monitoring

Test token acquisition, permissions, pagination, rate limits, lifecycle states, duplicate events, schema variations, sensitive-data logging, and reconciliation against Paylocity reports before production deployment. Monitor workflow outcomes and rejected records.

Why use Martini instead of scripts or point-to-point integrations?

Coordinate more than API calls

Scripts can call Paylocity endpoints, but enterprise integrations also need pagination, checkpoints, transformations, lifecycle rules, retries, security controls, and target-system coordination. Martini provides a workflow model for these concerns.

Keep integrations maintainable

Martini separates API consumption, mapping, validation, business rules, and target writes into reusable integration assets. This makes changes to Paylocity product coverage or downstream schemas easier to test and deploy.

Support multiple integration modes

A single Martini implementation can combine Paylocity REST calls, selected webhook notifications, scheduled polling, controlled batching, and APIs exposed to downstream consumers without creating separate point-to-point scripts for every target.

Improve operational control

Secure configuration, structured error handling, checkpointing, monitoring, and idempotent processing provide a stronger operational foundation for sensitive employee, payroll, and time data than isolated scripts.

Frequently asked questions

How can Paylocity be integrated with enterprise systems?

Paylocity is primarily integrated through its OAuth 2.0-secured REST APIs for Employees, Companies, Departments, Jobs, Pay Statements, Time and Labor, and other enabled product resources. Selected events may be delivered through webhook-style notifications. Where event coverage is unavailable, scheduled polling with pagination and durable checkpoints can support synchronization.

Can Martini integrate with Paylocity?

Yes. Martini can integrate with Paylocity by consuming its REST APIs with OAuth 2.0, receiving supported Paylocity webhook notifications, orchestrating scheduled synchronization, and mapping Paylocity data into downstream applications. No native Martini Paylocity connector is documented in the supplied sources.

Do I need a connector to integrate Paylocity with Martini?

No. A dedicated Paylocity connector is not required. Martini can use Paylocity’s confirmed native integration mechanisms, including OAuth 2.0-secured REST APIs, selected webhook-style notifications, and scheduled API retrieval.

Is there any extra Lonti cost to integrate Paylocity with Martini?

Lonti does not charge an additional per-connector or per-vendor fee to integrate Paylocity. The integration is subject to the provisioned capacity of the Martini environment. Separate costs may apply from Paylocity, cloud infrastructure, or other third-party systems depending on subscription, API usage, and deployment model.

Which Paylocity integration methods should be used?

Use Paylocity REST APIs as the primary method for application-to-Paylocity and Paylocity-to-application data exchange. Use webhook-style notifications for explicitly supported events, and use scheduled incremental polling when required events are unavailable. Batch processing may be available for selected payroll or workforce operations, but it must be confirmed for the relevant product.

Are Paylocity events or webhooks available?

Paylocity provides webhook-style notifications for selected events or resources where enabled, but coverage is selective rather than universal. The implementation must confirm the product, event, payload contents, registration process, retry behavior, and whether a follow-up REST request is needed to retrieve the complete object.

How does synchronization with Paylocity work?

Martini can run scheduled workflows that request changed or effective-dated Paylocity data, process paginated results, map objects, and store a durable checkpoint. Stable Paylocity identifiers support idempotent updates. Periodic broader reconciliation can help detect missed changes, corrections, or changes made during a multi-page retrieval.

How does Martini handle Paylocity data mapping, errors, and duplicates?

Martini maps Paylocity objects to canonical and target schemas, applies validation and business rules, and keeps sensitive fields out of general logs. Workflows can retry transient 429 and 5xx responses with bounded backoff, persist event or source identifiers, and make target operations safe to repeat. Duplicate webhook deliveries and corrected payroll or time data require explicit reconciliation rules.

Related Martini documentation

API Workflows

Data Processing

Security

Operations

Integrate Paylocity with Martini

Use Martini to connect Paylocity with identity, HR service, finance, workforce, and collaboration applications through secure APIs, event-driven workflows, and controlled synchronization.

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